Bookkeeper / Accounting Technician
Classified role managing financial records, accounts payable/receivable, and budget tracking
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About Our Organization
We are committed to providing exceptional educational services and creating a positive learning environment for our students, staff, and community. Our organization values integrity, collaboration, innovation, and a commitment to excellence in everything we do.
Position Overview
The Bookkeeper / Accounting Technician manages financial records, processes accounts payable and receivable, and assists with budget tracking and financial reporting. This role requires strong accounting skills, proficiency in accounting software, and strict confidentiality when handling financial information. The technician ensures accurate financial record keeping and supports the district's financial operations.
Responsibilities
Accounts Payable
- Process vendor invoices and payment requests
- Verify invoice accuracy and obtain proper approvals
- Prepare and process accounts payable checks and electronic payments
- Maintain vendor files and payment records
- Reconcile accounts payable transactions
- Process purchase orders and coordinate with purchasing department
Accounts Receivable
- Process accounts receivable transactions and deposits
- Record and track payments received
- Prepare and send invoices and statements
- Monitor accounts receivable aging and follow up on overdue accounts
- Reconcile accounts receivable transactions
- Process refunds and adjustments as needed
Financial Record Keeping
- Maintain accurate general ledger entries and journal entries
- Reconcile bank statements and cash accounts
- Process and record financial transactions accurately
- Maintain financial files and documentation
- Assist with month-end and year-end closing procedures
- Generate financial reports and data extracts
Budget & Reporting
- Assist with budget preparation and tracking
- Monitor budget expenditures and variances
- Prepare budget reports for management
- Assist with financial analysis and reporting
- Support annual audit processes and provide documentation
- Maintain compliance with accounting standards and district policies
Required Qualifications
- High school diploma or equivalent (minimum)
- Associate's degree in accounting, business administration, or related field preferred
- Two or more years of bookkeeping or accounting experience preferred
- Proficiency in accounting software (QuickBooks, etc.) preferred
- Strong mathematical and calculation skills
- Proficiency in Microsoft Office Suite (especially Excel) and Google Workspace
- Ability to pass background check and fingerprint clearance
- Strong attention to detail and accuracy in numerical work
- Excellent organizational and time management skills
- Ability to maintain strict confidentiality regarding financial information
- Understanding of basic accounting principles
Preferred Qualifications
- Bachelor's degree in accounting, finance, or related field
- Previous experience in bookkeeping or accounting in an educational setting
- Certified Bookkeeper (CB) or working toward certification
- Advanced proficiency in accounting software (QuickBooks, Sage, etc.)
- Knowledge of public education accounting practices and fund accounting
- Experience with accounts payable and accounts receivable processing
- Experience with budget tracking and financial reporting
- Strong Excel skills for financial analysis and reporting
- Knowledge of Generally Accepted Accounting Principles (GAAP)
Skills & Competencies
- Proficiency in accounting software (QuickBooks, Sage, etc.)
- Strong mathematical and calculation skills with attention to detail
- Proficiency in Microsoft Office Suite (especially Excel) and Google Workspace
- Knowledge of accounting principles and procedures
- Understanding of accounts payable and accounts receivable processes
- Knowledge of general ledger and journal entry procedures
- Strong organizational and record-keeping abilities
- Excellent attention to detail and accuracy in numerical work
- Ability to maintain strict confidentiality regarding financial information
- Problem-solving skills for resolving accounting discrepancies
- Time management skills for meeting reporting deadlines
- Knowledge of budget tracking and financial reporting
- Understanding of audit procedures and documentation requirements
Work Environment
This position works primarily in a district office setting, managing financial records and processing accounting transactions. The bookkeeper/accounting technician works closely with the accounting department, finance department, and district administrators. The role involves extensive computer work and numerical calculations, requiring high attention to detail. The position requires strict confidentiality when handling financial information. The technician must work efficiently to meet reporting deadlines while ensuring accuracy and compliance with accounting standards.
Physical Requirements
This position is primarily sedentary, requiring the ability to sit for extended periods (6-8 hours per day) while performing computer-based work. The role involves frequent use of computer keyboard, mouse, and telephone. Employees must have sufficient vision and hearing to perform essential job functions, including reading documents and communicating via phone and in person. The position requires manual dexterity for typing and handling documents. Occasional standing, walking, and lifting of light objects (up to 10 pounds) may be required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Benefits & Perks
Standard Benefits
We offer a comprehensive benefits package including medical, dental, and vision insurance, retirement plans, paid time off, holidays, and professional development opportunities. Additional benefits may vary based on employment status and location.
In Addition to Our Standard Benefits Package
Accounting staff receive:
- Professional development opportunities in accounting and financial management
- School calendar schedule with holidays and summers off (as applicable)
- Opportunities for advancement within finance and administrative support roles
- Experience working with accounting systems and financial reporting
Legal & Compliance
Equal Opportunity Employer
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
At-Will Employment
This position is at-will, meaning either the employee or the employer may terminate employment at any time, with or without cause or notice, except as may be limited by applicable law or collective bargaining agreement.
Background Check Policy
All offers of employment are contingent upon successful completion of a background check, which may include criminal history, employment verification, and reference checks, as permitted by applicable law.